Careot

For home health agencies

Grow census without growing your QA and coding team at the same rate.

Careot keeps OASIS and coding review moving as you grow. Charts close. Billing does not wait. It pulls what it needs from your EMR, runs your rules, and sends your team only what needs a person.

Free demo on your charts · WellSky, KanTime, or ask us about yours

Free demo on your charts

What this model has already done

Excelin cut review staffing in half while holding quality.

In the custom system this model is built on, Excelin Health:

50% fewer people on coding and OASIS review
~$475K estimated savings each year
28→17 days to finish a chart, which cut DSO
Held quality and star-rating measures the whole time

Read the Excelin case study

How Careot works

Pull. Process. Push.

Three steps. Your EMR stays. Your rules stay. Your clinicians stay in charge.

Step 01 · Pull

We pull what we need from your EMR.

Careot works with the system you use — and follows you if you change later.

  • OASIS, visit notes, plan of care, orders, and coding
  • Live on WellSky and KanTime today
  • No new screen for clinicians — they stay in the EMR

Step 02 · Process

We turn how your agency runs into automation.

What can be automated, we automate. What needs a clinician, we leave to a clinician.

  • Your agency’s rules, applied the same way on every chart
  • Routine checks run on their own
  • Anything that needs judgment goes to an RN
  • 100% of charts — not a sample

Step 03 · Push

We push the answer back to your team.

Insights, answers, and judgment go back to your clinicians or your EMR.

  • Flags, coding tips, approvals, or rejections
  • The source is shown on every finding
  • Your RN makes the call

First 5 signed agreements

30 days free. Then $5 per active patient per month.

12 months. Billed on active census.

  • The first 30 days are free. You keep your current QA and coding process.
  • Price follows active census, not a flat monthly fee.

Free demo on your charts

See what Careot flags on your charts.

We review a sample of your OASIS and coding charts and show what Careot flags. Live today on WellSky and KanTime. On a different EMR? Reach out anyway — happy to talk about building an integration for you.

30 days free · then $5 per active patient / month for the first 5

Questions agencies ask before they book

What will I see on the demo?
Not a slide deck. We look at a sample of your OASIS and coding charts and show what Careot flags — conflicts, coding tips, missing notes — each with the proof attached. We also talk through how it works with your EMR and whether the numbers fit your agency. If it doesn’t, we’ll tell you.
Does this replace our QA nurses?
No. Careot does the repeat chart work. Your team still makes the hard calls. Some agencies take that as savings. Others keep the team and take on growth they could not staff before. Your rules. Your people.
Won’t more patients just mean more review work anyway?
That’s the old model: census, review payroll, and days-to-close all go up together. Hire another reviewer and the queue shrinks for a while — then volume climbs again. Careot reviews the volume. Your clinicians own the judgment. Growth no longer means another QA or coding hire at the same rate.
Do we have to trust Careot on day one?
No. Start on one branch next to your current process. Nothing in your EMR or staffing changes. Compare Careot to your own reviewers, with the source attached. Hand over work only as the proof supports it.
Can we review every chart without putting every chart on a desk?
Yes. Human QA has to choose what gets opened. Careot can run your rules on every chart and send your team only what needs a person. Clean work keeps moving. Hard cases show up with the proof. That’s how 100% review breaks the link between census, headcount, and backlog.
Do we have to leave our EMR?
No. Careot sits on top of your EMR. Your team keeps charting where they chart today. Nothing moves. No new system to learn.
Does Careot change our charts on its own?
Not at the start. The first 30 days run next to your current review. Careot reads charts and posts findings. You choose what, if anything, ever writes back — and when.
How do we know its recommendations are right?
You check. That is why the pilot runs next to your team on one branch. Every find shows the source. Your clinical lead compares Careot to your reviewers before anything about your work changes.
How long does setup take?
About two weeks before the pilot is running: connect to your EMR, check the last 90 days, tune the rules to your policies, then go live in shadow mode on one branch. No patient data moves until a BAA is signed.
How much does Careot cost?
30 days free. Then $5 per active patient per month if you are one of the first five signed agreements. 12 months. Billed on active census.
Is Careot HIPAA compliant?
Yes. We sign a BAA before any patient data moves. Data is encrypted in transit and at rest, access is scoped per user, and every read and write is logged.
What EMRs do you support?
We are live on WellSky and KanTime today — same demo, same price. Careot is built to work with the EMR you use. Just book a call. On a different EMR? Reach out anyway — happy to talk about building an integration for you.

If you want to see what Careot flags on your charts, book a free demo.

Free demo on your charts